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How to Organize Your Inbox

Posted by on February 12, 2014 with 2 Comments

Email Inbox Joke

The reality is this — email is an ever compiling to-do list with your name on it that you didn’t write — and if you don’t act like the boss, your email will boss you. 

According to Microsoft research, “people can process about 100 email messages an hour. If you receive 40 to 100 messages per day, all you need is one hour of uninterrupted email processing time to get through your Inbox.

Further statistics show that of the email you receive: 

  • Fifty percent can be deleted or filed. 
  • Thirty percent can be delegated or completed in less than two minutes 
  • Twenty percent can be deferred to your Task List or Calendar to complete later. 


Can you see the silver lining? So now let’s break down HOW to take back control of your Inbox!

1. Schedule Uninterrupted Email Time. Email should be closed out except for at certain scheduled times each day.  Before implementing this, I’d sit down to work on editing or blogging and notice a new email had come it, so I’d stop what I was working on and go read the email. Only an email very rarely comes without strings attached (we’ll talk about that in #2) and so while I told myself I was coming to just glance, in reality I would inevitably feel this sense of urgency to take care of the problem. It was never until later, sometimes much later that I would realize in frustration that I’d become completely distracted f0r my original project. I finally had to find a better way so I decided to try checking email once a day and at a specific time.

By sticking to an email schedule I have found my overall accomplishments and productivity increase dramatically! In fact, it’s amazing how much smoother my work flow and day goes which begs the question…why do I ever deviate? All I can say is that old habits die hard.

2. Assign Labels.  Each email can be assigned a label; reference, action or trash. Within the first two labels we can be even more specific with immediate or defer. An action email is any email where steps need to be taken. For example a client is asking for a specific image to share on Facebook. Action steps will need to be taken. You’ll need to locate the image, resize and watermark it and then send it back via email or upload it into Facebook and respond.

A reference email on the other hand does not require response action but rather is something you will want to refer back to in the future, for example when the Go{4}Pro Newsletter drops in your Inbox no specific action is required but you know you’ll want to reference the inspiration you find inside. Within reference and action we can sub-label either ‘immediate’, obviously needing urgent attention or ‘deferred’ which is not presently time sensitive.

3. Reference System.  According to Microsoft, “on average, people spend up to an hour a day” looking for stored documents or e-mail messages. I know neither of us have an hour a day to spend searching for archived emails so having a reliable labeling and reference system is going to be necessary if we ever want to find that email, about email again! Creating folders with different reference topic labels may just be your saving grace for never loosing “that” email again. Here are helpful articles to help you learn more about setting up a reference folder system in Outlook, Gmail or iMail.

4. Auto Response set as Signatures.  Many of the emails we receive can be answered in a similar way every time. Instead of taking incalculable amounts of time responding with the same answer to a new email address, create auto signatures and label them for each of the topics you need to cover on a reoccurring basis.

For example you could drop in an auto signature for each new client inquiry telling them about you and your business. For my new client inquiry emails I talk about what makes Leah Remillét Photography different, how excited I am to have the opportunity to be their personal photographer and I even include an Animoto Slideshow to help set and create the emotional connection. All of this is set as a signature. Along with the ‘email inquiry’ response I also have auto signatures pre-written and ready to drop in for Session Reminders, Product Pickup, Sneak Peak and Ordering Appointments, Surveys and even one for when I’m already scheduled for their requested date. (See them HERE.)

5. Two minutes or less. My dad has this ‘touch it once motto’ that’s pretty darn fantastic and applies perfectly to getting us on the happy path with our inboxes. Statistically 30% of the emails waiting for you in your Inbox can be deleted or resolved in less then two minutes.  If you can ‘say’ yes when asked, “can I take care of this in 2 minutes or less?” then why save it for another day? You’ll more then double the time you ultimately invest into the email just by labeling, referencing, pulling, rereading and responding the second time instead of the first.

Email, as with all technology, can be our best friend or our darkest enemies multiple times in the same day. I propose we try a new approach, a happy, organized and disciplined approach and take back our inboxes. The outcome will be liberating! So what do you say? Are your ready to take back your inbox?


Tip: I share amazing business strategy and organization articles I find on twitter, join in the conversation. If you don’t have twitter you’ll be inspired on Facebook too!

Filed Under: Business
Are you ready for more? I'm determined to prove to as many photographers as will let me that you can have passion, profits and time for a great life.

I create six-figure photographers, and I'd love to teach you, step-by-step, how it's done. This is happening for photographers from all over the world who are just like you. Let me prove just how wildly successful YOU can be!

If you're ready to take your business further, sign up for email updates (it's free).

Why We Should Dance

Posted by on February 10, 2014 with 0 Comments
Monday Motivation from Go4ProPhotos.com // Why We Should Dance


Source:  Cherrybam.Tumblr.com

Filed Under: Inspiration
Are you ready for more? I'm determined to prove to as many photographers as will let me that you can have passion, profits and time for a great life.

I create six-figure photographers, and I'd love to teach you, step-by-step, how it's done. This is happening for photographers from all over the world who are just like you. Let me prove just how wildly successful YOU can be!

If you're ready to take your business further, sign up for email updates (it's free).

How to Blog like a Machine

Posted by on February 7, 2014 with 6 Comments

Blogging builds your  audience, increases your SEO and keeps your web presence current (assuming you’re blogging high value, relevant content).  When I look back, my company all started because of a blog post, and you might be able to say the same thing! 

BUT – blogging can also be incredibly time consuming and if not managed properly it can take us from other areas of our businesses (and our life) that also need our attention.

Blogging is a necessary and important part of my workload but it’s also important to me that I’m always working to produce consistent content F-A-S-T-E-R!  Today I’m sharing my best tips for what has worked for me.  I’d love to hear what you’d add to this list in the comment section below!


1. Create a Plan.  Know ahead of time what you blog and when so that you can sit down and crank out  content for multiple posts in a single sitting.  For example your plan might look like: Monday – Sneak Peak Posts or Photo Tips on Slow weeks  /  Wednesday – What to Wear /  Friday – Feature.  It doesn’t even have to be the same one thing every week either, for example, you can take it so far as to say 1st and 3rd Wednesdays are Wall Art, 2nd is What to Wear and 4th is Wordless Wednesday. 

2. Set a Schedule.  One of Laura Winslow‘s amazing tips when she guested on last weeks episode of Video Friday was the free WordPress  Editorial Calendar plugin.  We immediately put this plugin to work at Go4ProPhotos.com and are loving it! But in order to effectively use the calendar you’ve got to be drafting and scheduling blog posts in advance. Not sure how do that? Lot’s of you had questions on scheduling so I’ve created a step-by-step video for you down below! 

3. Bust em’ out.  Set aside a couple of days a month (or more if you need them) and let those be your blogging days. Two ways I’ve made these days more effective is by keeping a journal with me for new ideas and having a secret Pinterest Board that is just for blogging inspiration. Then when I’m ready to draft out next month’s posts, I can pull out my two secret creative-juice weapons and get to work. 

4. Blog Stomp.  We’re talking about blogging like a machine so I couldn’t leave out Blog Stomp. Now I want to be clear that I am in no way affiliated and am not sharing this for any reason except that they really are that awesome! If you haven’t checked them out, I talked about them in THIS video (10 Web Tool for Photographers) or you can learn more at their website blogstomp.com 

How to Schedule Blog Posts & Facebook Posts 

Filed Under: Business
Are you ready for more? I'm determined to prove to as many photographers as will let me that you can have passion, profits and time for a great life.

I create six-figure photographers, and I'd love to teach you, step-by-step, how it's done. This is happening for photographers from all over the world who are just like you. Let me prove just how wildly successful YOU can be!

If you're ready to take your business further, sign up for email updates (it's free).

Win a $1000 Shopping Spree

Posted by on February 6, 2014 with 1 Comments


Shopping Spree Partners
1000 Shopping Spree_Enter Below

Name & EMail

I agree to receive email tips & updates from these fab vendors.  I can stop them at anytime but probably won’t ever want to!





Filed Under: Giveaways
Are you ready for more? I'm determined to prove to as many photographers as will let me that you can have passion, profits and time for a great life.

I create six-figure photographers, and I'd love to teach you, step-by-step, how it's done. This is happening for photographers from all over the world who are just like you. Let me prove just how wildly successful YOU can be!

If you're ready to take your business further, sign up for email updates (it's free).

Finding my way out of my funk

Posted by on February 5, 2014 with 13 Comments
It all started when my plans for how 2014 would kickoff my epic-awesome-growth year were… stifled. (Well, in hindsight… maybe they weren’t!)

You see, we’ve decided to move. I know!! If you’ve been following my story, you know that only one year ago (almost to the day), I found out that my dream Christmas tree farm was going up for sale. We put an offer in the next day, and then the day we came home from my Thriver’s Mastermind Retreat in Florida, we moved in. 

About 8 weeks ago, we were looking at house plans and getting excited about the home we’d be building on the tree farm. I climbed up on the roof with Taylor as he put the Christmas lights up and we stood there for a minute, his arm around me and we smiled at the idea that this would be the view from our master bedroom balcony. 

Then everything changed…the practice that my hubby was planning and preparing to purchase for the past 2 years turned out to be something short of what we thought. We knew it wasn’t the right choice for our family, so we had to walk away. 

That brought us to a crossroads. The hubs had an opportunity to start again and I can be a photographer and the Go4Pro girl anywhere, so we asked ourselves… 

Is this where home is supposed to be? 

For the last 9 years we have lived away from family. We lived in Hawaii and then Vancouver, WA.  And last year we bought our Christmas tree farm with the plan to settle down out here in the country.

Until we found ourselves asking, is this where we are meant to be? 

After a ton of soul searching, prayer, and lists of the pros and cons, we decided together that it was time for yet another move. It was time to go home to our families. Ultimately, we want to be there for them and right now the 3 hour drive makes that difficult. We also want our kids to grow up close to the people who love them the most. 

So on Christmas Day 2013, we gave a special box to our families with an ornament inside that read, ‘Seattle will be our home again in 2014′. 

It’s bittersweet. The Christmas tree farm was my dream, and for a short while I lived the dream. At first it made me sad to let it go – so sad that when the first offer came in, I couldn’t help but cry. But then I realized…

Dreams can change…they can grow and evolve as we do. Sometimes it even happens before we’re fully ready for it!  <– Click to Tweet!

I thought that this farm was what I wanted, but I’m learning day by day that even more than that Christmas tree farm, I want to be there for the people who have been there for me. I want to teach my children that the real key to happiness isn’t just about making our own dreams come true, but in being an instrument in the happiness of others.

After all, isn’t that what I’ve chosen to do as a career? Help other photographers thrive?! 
 
I am learning that…doors close, sometimes before we’re ready. And when it happens, you might be like me and find yourself needing a day (or more) to just cry and feel the loss. But ultimately, we have to get back up.

We have to believe that there is a bigger purpose waiting for each of us.  I don’t just believe that, I know it.

Life on my Tree Farm

Filed Under: Business
Are you ready for more? I'm determined to prove to as many photographers as will let me that you can have passion, profits and time for a great life.

I create six-figure photographers, and I'd love to teach you, step-by-step, how it's done. This is happening for photographers from all over the world who are just like you. Let me prove just how wildly successful YOU can be!

If you're ready to take your business further, sign up for email updates (it's free).

Reactions Can Change Anything

Posted by on February 3, 2014 with 0 Comments

reactionscanchangeeverything

Source:  Justgrowupalready.com

Filed Under: Inspiration
Are you ready for more? I'm determined to prove to as many photographers as will let me that you can have passion, profits and time for a great life.

I create six-figure photographers, and I'd love to teach you, step-by-step, how it's done. This is happening for photographers from all over the world who are just like you. Let me prove just how wildly successful YOU can be!

If you're ready to take your business further, sign up for email updates (it's free).

How to Create a Blog worth Following with Laura Winslow

Posted by on January 31, 2014 with 11 Comments

I am so excited to have my special guest and awesome friend Laura Winslow with me for this weeks episode of video Friday!  Laura has been rocking the photography blogging world for years now and that means she has some great insights that I wanted to expose!  Luckily, I know my friend loves to help other photographers and that she’d be more than willing to share her thoughts on content, scheduling strategies and just overall blogging style! 

Grab yourself a snack, sit down with a pen and paper and give yourself 15 minutes to get inspired over how to make your blog better! 

I love when Laura said, “blogging is like going to the gym – the more you do it, the better your results!” <– Click to Tweet it out! (minute 12:41)




Links worth checking into: 

Filed Under: Videos
Are you ready for more? I'm determined to prove to as many photographers as will let me that you can have passion, profits and time for a great life.

I create six-figure photographers, and I'd love to teach you, step-by-step, how it's done. This is happening for photographers from all over the world who are just like you. Let me prove just how wildly successful YOU can be!

If you're ready to take your business further, sign up for email updates (it's free).